Career Opportunities at NJAAP

FOR IMMEDIATE HIRE

Full-Time Program Manager - Oral Health

NJAAP IS SEEKING A FULL TIME PROGRAM MANAGER (40 HOURS/WEEK) TO SUPPORT THE IMPROVING ORAL HEALTH ACROSS THE LIFESPAN PROGRAM

The NJAAP Program Manager is assigned to a program or programs. In this role, the responsibilities include program coordination (e.g. trainings; meetings/ events; data collection & other duties as needed to fulfill program goals and objectives). Program Managers report to the Program Director.

As a key member of the Improving Oral Health Across the Lifespan (IOHAL) Program, the Program Manager will actively work with staff, leadership from partner organizations, and other national and state healthcare leaders to improve access to medical/oral health care for children and adults with special health care needs in New Jersey. The Program Manager will play a lead role in implementation of highly effective public health programs that are conducted in accordance with the highest ethical standards of practice and adhere to budget and schedule requirements.

The Program Manager’s role includes assisting in planning and conducting training sessions for healthcare providers; planning and conducting meetings and events; data collection and data tracking; development of communication materials, website content; and other duties as needed to fulfill NJAAP’s program goals and objectives. The IOHAL Program Manager is a full member of the NJAAP team and over time may be assigned to other NJAAP programs depending on funding and organizational needs.

 

Duties & Responsibilities

  • Actively participate in planning and executing Oral Health initiatives, including establishing linkages and maintaining partnerships with key stakeholders.
  • Develop and implement strategies for quality improvement projects to improve oral health integration in pediatric/adult primary and specialty care, at the practice level.
  • Conduct outreach to recruit pediatric clinicians and dental professionals for participation in educational initiatives
  • Schedule, coordinate, and/or moderate webinars and other educational events.
  • Schedule, coordinate, and/or lead meetings and training events; report on meetings and events as needed.
  • Work with the Oral Health Program Director to develop, write and edit communication materials for Oral Health programs, educational campaigns, website, newsletters, and social media.
  • Maintain relevant program documentation including evaluations, outcomes measures, and reports required for grants; analyze program results and outcomes and disseminate results.
  • Synthesize scientific evidence from a variety of text and electronic sources and integrate results into program design and implementation.
  • Generate proposals, agendas, and reports for grant funded programs as assigned.
  • Research, compile, and disseminate resources to expand Oral Health technical assistance efforts.
  • Track and submit required applications and documentation related to the issuance of CME (Continuing Medical Education), CEU (Continuing Education Units), and MOC (Maintenance of Certification) credits.
    • Supervise the development and maintanance of program databases to ensure completeness and accuracy.
    • Other duties as requested.

Knowledge, Skills, & Abilities:

The Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adults with special health care needs in New Jersey and to providing results-driven programs that have measurable impact. The Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.

Other key requirements for the Program Manager position are:

  • Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
  • Excellent oral and written communications skills. Ability to use social media to effectively communicate with various audiences.
  • Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations.
  • Ability and desire to work as part of an interdisciplinary team.
  • Ability to plan and coordinate programs and implement them on time.
  • Excellent computer skills, especially MS Office and database management.
  • Ability to establish priorities, work independently, and complete objectives with minimal supervision.
  • Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities.
  • Bachelor’s degree, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, dental health, health communications, public administration, or other related field preferred.
  • Ability to lift approximately 20 lbs.
  • Ability to drive to locations statewide for meetings and/or events with own transportation.
  • Bilingual in English/Spanish is a plus.

This position reports to the Program Director of the Oral Health Initiatives.

NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.

NJAAP offers a competitive salary benefits for this position.

CLICK HERE TO APPLY!

Administrative Assistant

Administrative Assistant

NJAAP Administrative Assistant Position Immediate Opening

 

The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full time Administrative Assistant. Our mission is the attainment of optimal health, safety and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse and neglect, and promote wellness and care management for children in New Jersey.

Job Responsibilities:

  • Schedule and organize program activities, learning sessions and trainings with presenters, participants and staff.
  • Schedule, prepare, attend and maintain records for program related meetings and conference calls.
  • Communicate with healthcare providers and other team members to obtain, collect, and provide information relevant to the program.
  • Assist in recruiting practices to participate in the program.
  • Create flyers and other program marketing materials.
  • Enter and track data for documentation, record keeping and evaluation of program status.
  • Prepare records and reports to meet grant requirements.
  • Work with Program Director to ensure program deadlines are met.
  • Obtain, update and maintain all program related files in various formats (hard and electronic files).
  • Complete purchase requisitions and order supplies.
  • Answer phone calls, deliver messages and communicate information to appropriate team members.
  • Other activities as requested to support the mission of the organization.

Experience: experience working with non-profit and healthcare organizations desired.

Knowledge, Skills and Abilities:

  • Knowledge of appropriate office procedures and etiquette including telephone communications, office systems and record keeping.
  • Knowledge of current business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
  • Ability to relate the program scope and relevance to the organizational mission.
  • Demonstration of professional interpersonal and communication skills.
  • Ability to establish priorities, anticipate program needs, and work independently to complete tasks.
  • Ability to work as a contributing member of the program and organizational teams.
  • Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.
  • Ability to drive to venue locations for meetings and/or events with own transportation.

Computer Competency:

Full-Time Program Mananger - InCK Program

NJAAP is seeking a Full Time Program Manager (40 hours/week) to support the NJ Integrated Care for Kids (NJ InCK) Program

 

The NJAAP Program Manager is assigned to a program or programs. In this role, the responsibilities include program coordination (e.g. trainings; meetings/ events; data collection & other duties as needed to fulfill program goals and objectives). Program Managers report to the Program Director.

 

As a key member of the NJ InCK team, the Program Manager will actively work with staff, leadership from partner organizations, and other national and state healthcare leaders to improve the care of children with complex medical, social, developmental, and mental/behavioral health needs through early identification and integrated care management. The Program Manager will play a lead role in implementation of highly effective public health programs that are conducted in accordance with the highest ethical standards of practice and adhere to budget and schedule requirements. Potential to be co-located at InCK office in Neptune, NJ to support community pediatricians.

 

The Program Manager’s role includes assisting in planning and conducting training sessions for healthcare providers; planning and conducting meetings and events; data collection and data tracking; development of communication materials, website content; and other duties as needed to fulfill NJAAP’s program goals and objectives. The NJ InCK Program Manager is a full member of the NJAAP team and over time may be assigned to other NJAAP programs depending on funding and organizational needs.

 

Duties & Responsibilities

 

  • Actively participate in planning and executing NJ InCK initiatives, including establishing linkages and maintaining partnerships with key stakeholders.
  • Develop and implement strategies for quality improvement projects to improve care coordination for children with complex health needs.
  • Conduct outreach to recruit pediatric and family medicine clinicians for participation in educational initiatives
  • Schedule, coordinate, and/or moderate webinars and other educational events.
  • Schedule, coordinate, and/or lead meetings and training events; report on meetings and events as needed.
  • Work with the Program Director of the NJ InCK program to develop, write and edit communication materials for NJ InCK programs, educational campaigns, website, newsletters, and social media.
  • Maintain relevant program documentation including evaluations, outcomes measures, and reports required for grants; analyze program results and outcomes and disseminate results.
  • Synthesize scientific evidence from a variety of text and electronic sources and integrate results into program design and implementation.
  • Generate proposals, agendas, and reports for grant funded programs as assigned.
  • Research, compile, and disseminate resources to expand NJ InCK’s technical assistance efforts.
  • Track and submit required applications and documentation related to the issuance of CME (Continuing Medical Education), CEU (Continuing Education Units), and MOC (Maintenance of Certification) credits.
    • Supervise the development and maintainance of program databases to ensure completeness and accuracy.
    • Other duties as requested.

     

    Knowledge, Skills, & Abilities:

     

    The Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adolescents in New Jersey and to providing results-driven programs that have measurable impact. The Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.

     

    Other key reqirements for the Progam Manager position are:

     

    • Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
    • Excellent oral and written communications skills. Ability to use social media to effectively communicate with various audiences.
    • Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations.
    • Ability and desire to work as part of an interdisciplinary team.
    • Ability to plan and coordinate programs and implement them on time.
    • Excellent computer skills, especially MS Office and database management.
    • Ability to establish priorities, work independently, and complete objectives with minimal supervision.
    • Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities.
    • Bachelor’s degree, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred.
    • Ability to lift approximately 20 lbs.
    • Ability to drive to locations statewide for meetings and/or events with own transportation.
    • Bilingual in English/Spanish is a plus.

    This position reports to the Program Director of the NJ Integrated Care for Kids program.

    NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.

    NJAAP offers a competitive salary benefits for this position.

     

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