FOR IMMEDIATE HIRE

Full Time Program Manager

NJAAP is seeking a Full-Time Program Manager (40 hours/week) to support our early relational health and other maternal/child health initiatives.  

The NJAAP Program Manager is assigned to a program or programs. In this role, the responsibilities include program coordination (e.g. trainings; meetings/ events; data collection & other duties as needed to fulfill program goals and objectives). Program Managers report to the Program Director.

As a key member contributing to our maternal/child health initiatives, the Program Manager will actively work with staff, leadership from partner organizations, and other national and state healthcare leaders to implement quality improvement programs and other educational initiatives with pediatric practices. The Program Manager will play a lead role in the implementation of highly effective public health programs that are conducted in accordance with the highest ethical standards of practice and adhere to budget and schedule requirements.

The Program Manager’s role includes assisting in planning and conducting training sessions for healthcare providers; planning and conducting meetings and events; data collection and data tracking; development of communication materials, website content; and other duties as needed to fulfill NJAAP’s program goals and objectives.

Duties & Responsibilities

  • Actively participate in planning and executing maternal/child health initiatives, including establishing linkages and maintaining partnerships with key stakeholders
  • Develop and implement strategies for quality improvement projects to integrate anticipatory guidance on maternal/child health in pediatric primary care settings
  • Conduct outreach to recruit pediatric primary care providers in educational initiatives
  • Schedule, coordinate, and/or moderate webinars and other educational events
  • Schedule, coordinate, and/or lead meetings and training events; report on meetings and events as needed
  • Work with the Program Director(s) of maternal/child health initiatives to develop, write and edit communication materials for presentations, educational materials, website, newsletters, and social media
  • Maintain relevant program documentation including evaluations, outcomes measures, and reports required for grants; analyze program results and outcomes and disseminate results
  • Synthesize scientific evidence from a variety of text and electronic sources and integrate results into program design and implementation
  • Generate proposals, agendas, and reports for grant-funded programs as assigned
  • Research, compile, and disseminate resources to expand maternal/child health technical assistance efforts
  • Track and submit required applications and documentation related to the issuance of CME (Continuing Medical Education) and MOC (Maintenance of Certification) credits
  • Supervise the development and maintenance of program databases to ensure completeness and accuracy.
  • Other duties as requested.

Knowledge, Skills, & Abilities: 

The Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adolescents and to providing results-driven programs that have measurable impact. The Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.

Other key requirements for the Program Manager position are:

  • Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
  • Excellent oral and written communications skills. Ability to use social media to effectively communicate with various audiences
  • Analytical skills are sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations
  • Ability and desire to work as part of an interdisciplinary team
  • Ability to plan and coordinate programs and implement them on time
  • Excellent computer skills, especially MS Office and database management
  • Ability to establish priorities, work independently, and complete objectives with minimal supervision
  • Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities
  • Bachelor’s degree, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred
  • Ability to lift approximately 20 lbs
  • Ability to drive to locations statewide for meetings and/or events with own transportation
  • Bilingual in English/Spanish is a plus

This position reports to the Program Director(s) of the early relational health and maternal/child health initiatives program(s).

NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.

NJAAP offers a competitive salary benefits for this position.

For additional information or to express interest please send resume or CV to jobs@njaap.org  with the subject line “maternal/child health initiatives”, Attn: Felicia K. Taylor, CEO.

The New Jersey Chapter, American Academy of Pediatrics has an immediate opening for a full-time position as Program Director of the New Jersey Immunization Network (NJIN).

NJIN is a statewide coalition committed to advancing immunization rates throughout the State by providing healthcare providers, the public, and policy makers with the most current scientifically-sound information pertaining to the importance of safely immunizing infants, children, adolescents, and adults throughout New Jersey.

NJIN is seeking a director who will work in tandem with the Department of Health (DOH), all divisions working on immunization related issues, and yet independently organize community involvement in immunization issues. The Director will serve as a liaison between NJIN and DOH to promote immunizations and work towards the goals of reducing and eliminating vaccine preventable diseases for all New Jersey citizens. This Director will work closely with NJIN Co-Chairs and officers, NJIN Steering Committee, and Work Groups. A solid functioning coalition under the leadership of the Program Director will enable NJIN to improve the effectiveness of New Jersey’s efforts to increase immunization coverage and assist communities statewide with the planning and implementation of their own immunization networks and programs.

Responsibilities:

  • Work collaboratively with the NJIN Team to plan logistics, oversee and provide guidance and supervision to the NJIN program manager.
  • Coordinate with Co-Chairs, NJAAP and New Jersey Academy of Family Physicians (NJAFP) team members, and membership to develop meeting agendas; facilitate NJIN Steering Committee meetings as well as meetings and teleconferences for NJIN committees and workgroups.

Work with the NJIN workgroup, chairpersons, and staff to:

  • Maintain and continue to strengthen infrastructure for NJIN (determine ongoing operating expenses for sustainability)
  • Help recruit and maintain NJIN membership
  • Assist in maintaining the NJIN member database
  • Take the lead in preparing applications to secure funding to support the operation and projects of NJIN as appropriate
  • Assist in planning and implementing immunization outreach, education projects and events
  • Co-Facilitate with NJIN Co-Chairs and officers, the development of a Strategic Plan for the NJIN that corresponds with National and NJ DOH, Vaccine Preventable Disease Program (VPDP) and Infectious Disease Immunization goals and objectives.
  • Oversee communications and marketing related to NJIN to ensure website is updated and membership recruitment and retention is ongoing
  • Attend the Annual National and State Immunization Conferences and other related meetings (pending available funding)
  • Assist Co-lead agencies (NJAAP and NJAFP) in preparing and presenting budgets and reports of NJIN activities
  • Collaborate with regional coalitions and stakeholders to facilitate education, outreach, and public relations for state and national immunization observances such as National Infant Immunization Week, Child Health Month, Adult Health Week, etc.

Requirements:

Bachelor’s degree required. Master’s degree preferred in health or a related field. Must have at least 3-5 years of experience in community health education with focus in pediatric health issues.   Experience in grant writing, administration and working as part of an interdisciplinary team. Must have experience in planning and/or conducting continuing medical education opportunities and outreach.  Supervisory experience, excellent writing and interpersonal skills, public speaking and facilitation skills are required. Ability to travel occasionally and adjust schedule for occasional evening meetings. Bilingual candidates are a plus.

NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.

Salary comparable with experience.

For additional information or to express interest please send resume or CV and salary requirements to, ftaylor@njaap.org with the subject line “NJIN Program Director”, Attn: Felicia K. Taylor, MBA, CAE, Chief Executive Officer, NJAAP.

NJAAP is seeking a Full Time Senior Program Manager (40 hours/week) to support the NJ SEEDlings Program (Supporting Early Equity in Early Development), aimed to transform the way pediatric primary care is delivered for the prenatal-to-five year old (P-5) population who are eligible for NJ FamilyCare or are uninsured.

The Senior Program Manager’s responsibilities include planning and conducting training sessions for healthcare providers; planning and conducting meetings and events; data collection and data tracking; developing communication materials, and website content; and other duties as needed to fulfill NJAAP’s program goals and objectives. The Senior Program Manager is a full member of the NJAAP team and over time may be assigned to other NJAAP programs depending on funding and organizational needs. The Senior Program Manager will report to the Program Director.

As a key member of the NJ SEEDlings Team, the Senior Program Manager will play a lead role in the implementation of NJ SEEDlings, actively working with staff and leadership from partner organizations, and other national and state healthcare leaders to implement a four-year project to: 1) improve equitable access to a continuum of Early Child Development (ECD) services in pediatric Patient-Centered Medical Homes, and 2) improve the capacity of pediatric practices to deliver high-quality ECD services that address the holistic needs of children and families.

Duties & Responsibilities

  • Active participation in the planning and execution of NJ SEEDlings initiatives
  • Establish linkages and maintain partnerships with key stakeholders such as HealthySteps, SPAN Parent Advocacy Network, NJ Healthcare Quality Institute, and others
  • Assist with budget development and expenditure tracking in consultation with the Program Director/Senior Program Director
  • Develop and implement strategies for quality improvement to enhance the capacity of pediatric practices to deliver high-quality ECD services
  • Schedule, coordinate, and/or moderate webinars and other educational events
  • Schedule, coordinate, and/or lead meetings and training events; report on meetings and events as needed (written and oral)
  • Work with the Program Director of NJ SEEDlings to develop, write and edit communication materials for the program, including educational campaigns, websites, newsletters, and social media
  • Assist with preparation of grant progress reports and related publications and works with other program team members on the development and dissemination of marketing and other communication materials
  • Synthesize scientific evidence from a variety of text and electronic sources and integrate results into program design and implementation
  • Serve as a member of grant writing teams and assists with the coordination of grant submissions
  • Supervise the development and maintenance of program databases and trackers to ensure completeness and accuracy
  • Supervise the submission of CME (Continuing Medical Education), CNE (Continuing Nursing Education), and MOC (Maintenance of Certification) applications and issuance of credits to participants
  • Supervise the applications to the University of New Mexico ECHO Institute (Project ECHO®) and to the American Board of Pediatrics for MOC Part 4 credits
  • Other duties as requested by the Program Director, Senior Program Director, COO or CEO

Knowledge, Skills, & Abilities:

The Senior Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he/they must be deeply committed to improving health for children and adolescents in New Jersey and to providing results-driven programs that have measurable impact. The Senior Program Manager must be prepared to represent the NJAAP in an exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.

Other key requirements for the Senior Program Manager position are:

  • Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
  • Excellent oral and written communications skills
  • Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations.
  • Ability and desire to work as part of an interdisciplinary team
  • Ability to plan and coordinate programs and implement them on time
  • Excellent computer skills, especially MS Office and database management
  • Ability to establish priorities, work independently, and complete objectives with minimal supervision
  • Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities
  • Ability to lift approximately 20 lbs
  • Ability to drive to locations statewide for meetings and/or events with own transportation
  • Bilingual in English/Spanish is a plus
  • Bachelor’s degree, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred

NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.

NJAAP offers a competitive salary benefits for this position.

For additional information, or to express interest, please send a cover letter, resume or CV to ftaylor@njaap.org

NJAAP is seeking a Full-Time Senior Program Manager (40 hours/week) to support the Chapter’s Maternal Child Health and Adolescent Health/Suicide Prevention Initiatives. These programs are grant-funded through the New Jersey Department of Health.

Note: This is a hybrid work position, based in East Windsor, NJ.

NJAAP is seeking a Senior Program Manager who will work in tandem with the NJ Department of Health (DOH), all divisions working on maternal child health and adolescent health. The Senior Program Manager will serve as a liaison between NJAAP, funders and other healthcare leaders to develop and implement statewide initiatives for healthcare providers and other stakeholders to increase access to education and resources related to maternal child health and adolescent health and youth suicide prevention.

The Senior Program Manager is responsible for working with the NJAAP program team, consultants, external partners and funders to ensure deliverables are met in accordance with program requirements.

Requirements:

  • Actively participates in program planning, implementation and evaluation
  • Participates in the design/development of project promotional materials, resource toolkit, training materials, assessment tools and surveys
  • Identifies Subject Matter Experts to assist with program development and training
  • Manages program staff to ensure coordination of all deliverables, including meetings, training sessions and events
  • Prepares grant progress reports and works with program consultants to ensure quality and timeliness of deliverables
  • Prepares and monitors grant budgets
  • Oversees training for participating practices including site visits
  • Oversees and analyzes data collection
  • Coordinates and Facilitates Project ECHO training sessions
  • Provides community education programs for health providers, parents/family members and other community organizations
  • Assists with identifying community partners and recruiting primary care practices in target areas
    • Other duties as requested by the CEO

    Knowledge, Skills, & Abilities:

    The Senior Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adolescents and to providing results-driven programs that have measurable impact. The Senior Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.

    Other key requirements for the Senior Program Manager position are:

  • Supervisory experience, excellent writing and interpersonal skills, public speaking and facilitation skills
  • Experience in grant writing, administration and working as part of an interdisciplinary team.
  • Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
  • Excellent oral and written communications skills
  • Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations
  • Ability to plan and coordinate programs and implement them on time
  • Excellent computer skills, especially MS Office and database management
  • Ability to establish priorities, work independently, and complete objectives with minimal supervision
  • Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities
  • Bachelor’s degree required, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred
  • Ability to drive to locations statewide for meetings and/or events with own transportation
  • Ability to lift approximately 20 lbs
  • Bilingual in English/Spanish is a plus

This position reports to the Chief Operating Officer.

NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.

NJAAP offers a competitive salary benefits for this position.

For additional information, or to express interest, please send a cover letter, resume or CV to ftaylor@njaap.org with the subject line “Senior Program Manager, Maternal Child Health, Adolescent Health”.

The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full-time Program Coordinator to support the Mental Health Collaborative program, a pediatric physician outreach and education program conducted in partnership with the statewide NJ Pediatric Psychiatry Collaborative (NJPPC). The NJPPC is a partnership among leading pediatric and behavioral health systems of care, to develop and execute an integrated child mental health delivery system. The program aims to improve the comfort and competence of primary care clinicians to screen, identify and care manage children with mental health concerns.

The mission of the NJAAP is the attainment of optimal health, safety, and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse, and neglect, and promote wellness and care management for children.

Note: This is a hybrid work position, based in East Windsor, NJ.

GENERAL:  The Program Coordinator is a member of the NJAAP interdisciplinary team, is assigned to a program or programs and reports to the respective Program Director(s).

Responsibilities include:

  • Attend NJAAP team meetings and agency functions
  • Maintain relevant agency and thorough program documentation (e.g. meeting correspondence and minutes, activity tracking, evaluations, etc.)
  • Collect, record and track data for program documentation, record keeping and grant reporting.
  • Generate necessary documents/templates as needed
  • Assist in recruiting pediatric practices to participate in the program.
  • Schedule and assist with coordinating program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants and staff.
  • Prepare and track applications for CME (Continuing Medical Education) credits
  • Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
  • Research and compile program related resources
  • Assist with facilitation of on-site and virtual educational sessions
  • Develop and maintain a program database
  • Create flyers, newsletters, social media posts and other program marketing materials.
  • Complete purchase requisitions, order supplies, process consultant invoices and complete and submit financial paperwork to the appropriate team members.
  • Assist Program Managers and Program Director to track deliverables and ensure program deadlines are met
  • Other duties as requested to support the program and the mission of the organization

Experience: A Bachelors’s degree is required. Experience working with non-profit and healthcare organizations is desired. Strong attention to detail, organizational skills, and time management is required. Comfort with technology is critical.

Knowledge, Skills, & Abilities:

  • Demonstration of professional interpersonal and communication skills (in person, on phone, and via written communications).
  • Knowledge of current professional business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
  • Ability to effectively communicate (in writing and verbally) as needed with all levels of staff and pediatric professionals.
  • Ability to relate the program scope and relevance to the organizational mission.
  • Must have knowledge and skills related to coordinating meeting and event logistics.
  • Knowledge of database maintenance.
  • Ability to represent NJAAP effectively in marketing and communications.
  • Ability to manage and track assigned work and complete tasks in a timely manner.
  • Ability to work as a contributing member of the program and organizational teams.
  • Ability to establish priorities, anticipate program needs, work independently, meet deadlines and proceed with objectives autonomously.
  • Ability to coordinate schedules and set up meetings as requested using various platforms (ie, Microsoft Outlook, Microsoft Teams, Zoom, Doodle).
  • Willing to work flexible hours on occasion based on agency or program priorities.
  • Willing to learn new skills as needed to meet program needs.
  • Ability to lift approximately 20 lbs.
  • Ability to drive to venue locations statewide for meetings and/or events with own transportation.

Computer Competency:

  • Microsoft Office (Word, Excel, PowerPoint)
  • Zoom technology for external meetings and webinars
  • Email applications (i.e., Microsoft Outlook, Constant Contact)
  • Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)

Please send your resume with a cover letter to Felicia Taylor: ftaylor@njaap.org

The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full time Administrative Assistant to support two childhood educational programs. Our mission is the attainment of optimal health, safety and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse and neglect, and promote wellness and care management for children in New Jersey.

Note: This is a hybrid work position, based in East Windsor, NJ.

Job Responsibilities:

  • Schedule and organize program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants and staff.
  • Schedule, prepare, attend and maintain records and written electronic minutes for program related meetings and conference calls.
  • Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
  • Assist in recruiting practices to participate in the program.
  • Create flyers, newsletters, social media posts and other program marketing materials.
  • Collect, record and track data for program documentation, record keeping and grant reporting.
  • Prepare records and assist with development of reports to meet grant requirements.
  • Work with Program Director to track deliverables and ensure program deadlines are met.
  • Obtain, update and maintain all program related files in various formats (hard and electronic files).
  • Complete purchase requisitions, order supplies, process consultant invoices and complete and submit financial paperwork to the appropriate team members.
  • Answer phone calls, deliver messages and communicate information to appropriate team members.
  • Other activities as requested to support the mission of the organization.

Experience: Experience working with non-profit and healthcare organizations is desired. Strong attention to detail, organizational skills, and time-management is required. Comfort with technology is critical.

Knowledge, Skills and Abilities:

  • Knowledge of appropriate office procedures and etiquette including telephone communications, office systems and record keeping.
  • Knowledge of current professional business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
  • Ability to effectively communicate (in writing and verbally) as needed with all levels of staff and pediatric professionals.
  • Ability to relate the program scope and relevance to the organizational mission.
  • Demonstration of professional interpersonal and communication skills.
    • Ability to establish priorities, anticipate program needs, and work independently to complete tasks.
    • Ability to work as a contributing member of the program and organizational teams.
    • Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.
    • Ability to drive to venue locations for meetings and/or events with own transportation.
    • Ability to manage and track assigned work and complete tasks in a timely manner.
    • Ability to coordinate schedules and set up meetings as requested using various platforms (ie, Microsoft Outlook, Microsoft Teams, Zoom, Doodle).
    • Willing to learn new skills as needed to meet program and Chapter requirements including invoice processing and Continuing Medical Education administration.
  • Computer Competency:
    • Basic use of a computer (mouse, keyboard, printer, USB ports)
    • Microsoft Office (Word, Excel, PowerPoint)
    • Zoom technology for external meetings and webinars
    • Email applications (ie, Microsoft Outlook, Constant Contact)
    • Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)

    Qualifications:

    • Associate’s degree required
    • 5 or more years of clerical, administrative or office experience

    Please send your resume with a cover letter to Felicia Taylor: ftaylor@njaap.org