NJAAP is seeking a Full-Time Program Manager (40 hours/week) to support the Adolescent Health/Sucide Prevention Initiative. This program is grant-funded through the New Jersey Department of Health.

Note: This position is based in East Windsor, NJ. A hybrid work schedule is permitted.

As a key member of the team, the Program Manager will actively work with staff, consultants, representatives from partner organizations, and other state healthcare leaders to implement a statewide initiative for healthcare providers and other stakeholders to increase access to education and resources related to adolescent health and youth suicide prevention.

The Program Manager’s role includes assisting in planning and conducting training sessions for healthcare providers; planning and conducting meetings and events; data collection and data tracking; development of communication materials, website content; grant report writing and other duties as needed to fulfill NJAAP’s program goals and objectives.

The Program Manager will demonstrate organizational, communication and collaboration skills to:

  • plan and conduct pediatric provider education, including a virtual half day Adolescent Symposium
  • provide ongoing support for partners and vendors to test, launch and maintain the Prevent Suicide New Jersey website and Learning Portal to provide education and resources for school personnel, clinicians and the general public
  • serve as the liaison with Youth Suicide Prevention Associates on development of a youth driven suicide prevention awareness campaign

Duties & Responsibilities

  • Actively participate in planning and executing program initiatives, including establishing linkages and maintaining partnerships with key partners and stakeholders
  • Conduct outreach to recruit pediatric primary care providers in educational initiatives
  • Schedule, coordinate, and/or moderate webinars and other educational events
  • Schedule, coordinate, and/or lead meetings and training events; report on meetings and events as needed
  • Work with the Program Director to develop, write and edit communication materials for the programs, including educational materials, website, newsletters, and social media
  • Maintain relevant program documentation including evaluations, outcomes measures, and reports required for grants; analyze program results and outcomes and disseminate results
  • Synthesize scientific evidence from a variety of text and electronic sources and integrate results into program design and implementation
  • Generate proposals, agendas, and reports for grant-funded programs as assigned
  • Research, compile, and disseminate mental health and suicide prevention resources
  • Track and submit required applications and documentation related to the issuance of CME (Continuing Medical Education), CEU (Continuing Education Units), and MOC (Maintenance of Certification) credits
  • Supervise the development and maintenance of program databases to ensure completeness and accuracy
  • Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team.
  • Other duties as requested

Knowledge, Skills, & Abilities:
The Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adolescents and to providing results-driven programs that have measurable impact. The Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.

Other key requirements for the Program Manager position are:

  • Bachelor’s degree, Master’s degree in public health, health communications, public administration or other related field preferred.
  • Two to three years’ related experience in program coordination/management required, including educational program development and/or implementation, preferably in the public health or child health field. Experience working with pediatricians, community outreach, grants management, program evaluation, and coordination of public health partnerships preferred.
  • Experience working with youth or youth serving programs.
  • Excellent verbal and written communications skills. Ability to use various methods including social media to effectively communicate with diverse audiences.
  • Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations.
  • Strong technical acumen essential with proficiency in MS Office and the ability to learn and apply new technologies; familiarity with web maintenance software (eg, SharePoint), social media platforms (eg, Twitter, Facebook), and virtual meeting platforms (eg, WebEx, Teams, Zoom) preferred.
  • Ability to establish priorities, work independently, and complete objectives with minimal supervision.
  • Must be outcomes-oriented and able to manage multiple priorities simultaneously, take initiative, work both independently and as part of a team.
  • Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities.
  • Ability to lift approximately 20 lbs.
  • Ability to drive to locations statewide for meetings and/or events with own transportation.
  • Bilingual in English/Spanish is a plus.

This position reports to the Program Director of the Adolescent Health program.
NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.
NJAAP offers flexible hours, a competitive salary and benefits for this position.

For additional information or to express interest please send resume or CV to jobs@njaap.org with the subject line “MCH”,
Attn: Eric Mason, HR Consultant

NJAAP is seeking a Full-Time Program Manager (40 hours/week) to support the Trauma-Informed ACEs Screening & Intervention Evaluation (TASIE) Program. This program is a 3-year grant-funded initiative through the Health Resources and Services Administration (HRSA) under the U.S. Department of Health and Human Services.

 The NJAAP Program Manager is assigned to a program or programs. In this role, the responsibilities include program coordination (e.g. trainings; meetings/ events; data collection & other duties as needed to fulfill program goals and objectives). Program Managers report to the Program Director.

 As a key member of the TASIE team, the Program Manager will actively work with staff, leadership from partner organizations, and other national and state healthcare leaders to implement a quality improvement program to 1) study how pediatric primary care practices can best screen and provide care to children impacted by ACEs, including strengths, limitations, and implementation challenges; and 2) Produce a scalable model that can help pediatric providers effectively integrate screening with strengths-based, trauma-informed care and services in primary care settings. The Program Manager will play a lead role in the implementation of highly effective public health programs that are conducted in accordance with the highest ethical standards of practice and adhere to budget and schedule requirements.

The Program Manager’s role includes assisting in planning and conducting training sessions for healthcare providers; planning and conducting meetings and events; data collection and data tracking; development of communication materials, website content; and other duties as needed to fulfill NJAAP’s program goals and objectives.

 Duties & Responsibilities

  • Actively participate in planning and executing TASIE initiatives, including establishing linkages and maintaining partnerships with key stakeholders including AAP Chapter in AAP District III
  • Develop and implement strategies for quality improvement projects to integrate ACEs screening and trauma-informed strengths-based interventions in pediatric primary care settings
  • Conduct outreach to recruit pediatric primary care providers in educational initiatives
  • Schedule, coordinate, and/or moderate webinars and other educational events
  • Schedule, coordinate, and/or lead meetings and training events; report on meetings and events as needed
  • Work with the Program Director of TASIE to develop, write and edit communication materials for TASIE programs, educational materials, website, newsletters, and social media
  • Maintain relevant program documentation including evaluations, outcomes measures, and reports required for grants; analyze program results and outcomes and disseminate results
  • Synthesize scientific evidence from a variety of text and electronic sources and integrate results into program design and implementation
  • Generate proposals, agendas, and reports for grant-funded programs as assigned
  • Research, compile, and disseminate resources to expand TASIE’s technical assistance efforts
  • Track and submit required applications and documentation related to the issuance of CME (Continuing Medical Education), CEU (Continuing Education Units), and MOC (Maintenance of Certification) credits
  • Supervise the development and maintenance of program databases to ensure completeness and accuracy.
  • Other duties as requested.

Knowledge, Skills, & Abilities:

 The Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adolescents and to providing results-driven programs that have measurable impact. The Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.

Other key requirements for the Program Manager position are:

  • Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
  • Excellent oral and written communications skills. Ability to use social media to effectively communicate with various audiences
  • Analytical skills are sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations
  • Ability and desire to work as part of an interdisciplinary team
  • Ability to plan and coordinate programs and implement them on time
  • Excellent computer skills, especially MS Office and database management
  • Ability to establish priorities, work independently, and complete objectives with minimal supervision
  • Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities
  • Bachelor’s degree, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred
  • Ability to lift approximately 20 lbs
  • Ability to drive to locations statewide for meetings and/or events with own transportation
  • Bilingual in English/Spanish is a plus

This position reports to the Program Director of the TASIE program.

NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.

NJAAP offers a competitive salary benefits for this position.

For additional information or to express interest please send resume or CV to jobs@njaap.org  with the subject line “TASIE”, Attn: Eric Mason, HR Consultant.

The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full time Administrative Assistant to support two early childhood educational programs. Our mission is the attainment of optimal health, safety and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse and neglect, and promote wellness and care management for children in New Jersey.

Note: This position is based in East Windsor, NJ.

Job Responsibilities:

  • Schedule and organize program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants and staff.
  • Schedule, prepare, attend and maintain records and written electronic minutes for program related meetings and conference calls.
  • Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
  • Assist in recruiting practices to participate in the program.
  • Create flyers, newsletters, social media posts and other program marketing materials.
  • Collect, record and track data for program documentation, record keeping and grant reporting.
  • Prepare records and assist with development of reports to meet grant requirements.
  • Work with Program Director to track deliverables and ensure program deadlines are met.
  • Obtain, update and maintain all program related files in various formats (hard and electronic files).
  • Complete purchase requisitions, order supplies, process consultant invoices and complete and submit financial paperwork to the appropriate team members.
  • Answer phone calls, deliver messages and communicate information to appropriate team members.
  • Other activities as requested to support the mission of the organization.

ExperienceExperience working with non-profit and healthcare organizations is desired. Strong attention to detail, organizational skills, and time-management is required. Comfort with technology is critical.

Knowledge, Skills and Abilities:

  • Knowledge of appropriate office procedures and etiquette including telephone communications, office systems and record keeping.
  • Knowledge of current professional business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
  • Ability to effectively communicate (in writing and verbally) as needed with all levels of staff and pediatric professionals.
  • Ability to relate the program scope and relevance to the organizational mission.
  • Demonstration of professional interpersonal and communication skills.
    • Ability to establish priorities, anticipate program needs, and work independently to complete tasks.
    • Ability to work as a contributing member of the program and organizational teams.
    • Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.
    • Ability to drive to venue locations for meetings and/or events with own transportation.
    • Ability to manage and track assigned work and complete tasks in a timely manner.
    • Ability to coordinate schedules and set up meetings as requested using various platforms (ie, Microsoft Outlook, Microsoft Teams, Zoom, Doodle).
    • Willing to learn new skills as needed to meet program and Chapter requirements including invoice processing and Continuing Medical Education administration.Computer Competency:
      • Basic use of a computer (mouse, keyboard, printer, USB ports)
      • Microsoft Office (Word, Excel, PowerPoint)
      • Zoom technology for external meetings and webinars
      • Email applications (ie, Microsoft Outlook, Constant Contact)
      • Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)

      Qualifications:

      • Associate’s degree required
      • 5 or more years of clerical, administrative or office experience

Please send your resume with a cover letter to Eric Mason: emason@ahint.com

Note: This position is based in East Windsor, NJ.

Position Overview: This consultant position will function under the direction of the New Jersey Chapter, American Academy of Pediatrics (NJAAP) Program Manager or Program Director and in partnership with the New Jersey Department of Health (NJDOH) Coordinator Health Projects 3. The Youth Suicide Prevention Associate (YSPA) is responsible to support all youth engagement programs and activities in accordance with the goals and objectives of the NJDOH, Child and Adolescent Health Program, Garrett Lee Smith State/Tribal Youth Suicide Prevention Grant (GLS): Ready Stand United Against Youth Suicide Challenge (R2S Challenge). The YSPA will work in partnership with NJAAP and NJDOH in forming a comprehensive plan to recruit, organize and form a planning committee for youth and young adults (13-24 years) with the goal of creating a youth driven awareness campaign for the R2S Challenge. Once formed, the YSPA will engage and nurture the potential of all members of the NJ R2S Youth Suicide Prevention Planning Committee and work in collaboration to create awareness of youth suicide prevention statewide. The YSPA will role model core values of honesty, respect and responsibility and work consistently to develop meaningful relationships with program members, community partners, program staff and others.

Position Requirements:

  • Prior experience implementing programs that nurture the potential of youth.
  • Must be fingerprinted and able to pass a background check.
  • Must provide a valid driver’s license and employment eligibility verification information in accordance with the I-9 form such as Social Security Card.
  • Must be flexible and able to adapt to change in the workplace.
  • Reliable transportation to and from program locations, and for activities such as meetings, classes, and workshops.
  • An understanding of the NJAAP, NJDOH, and GLS mission and values.
  • Ability to critically assess situations, solve problems and follow protocols.
  • Ability to understand and carry out instruction and procedures with minimal supervision.
  • Ability to communicate effectively and exhibit excellent relationship building skills both verbally and in writing.

Desirable computer skills include:

  • Microsoft Office (Word, Excel, PowerPoint)
  • Zoom technology for external meetings and webinars
  • Email applications (ie, Microsoft Outlook, Constant Contact)
  • Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)

Essential Job Responsibilities: The essential function or duties are provided for illustration only and may include other reasonable tasks as assigned for the good of the program.

  • As a consultant, the YSPPA will work remotely with ongoing communication with NJAAP and NJDOH program teams to address deliverable status, project planning and progress.
  • Ready to stand in partnership with youth and adults in New Jersey to raise awareness of and help prevent youth suicide.
  • Enable all young people, especially those who have been traditionally marginalized, to reach their full potential as productive, caring, responsible citizens.
  • Ensure that all administrative responsibilities and required documentation are complete.
  • Maintain professionalism at all sponsored events and activities including when representing NJAAP, NJDOH or the R2S Challenge.
  • Work effectively in partnership with others to ensure successful program outcomes.
  • Contribute to the implementation of programs and activities that enhance the potential of youth in developing a sense of competence, belonging, usefulness and influence.
  • Contribute to creating a positive environment that facilitates the achievement of youth development outcomes including social and emotional learning, good character & citizenship, healthy lifestyles, and a sense of purpose.
  • Provide guidance and mentoring through active participation with youth to help them fulfill and make appropriate choices about their educational, personal, physical, social, emotional, vocational, and spiritual needs.
  • Contribute to ensuring a healthy and safe environment for youth.
  • Direct youth volunteers within assigned activities.
  • Maintain confidentiality of participants, members, employees, donors/supporters, and agency information.
  • Oversee proper record keeping and reporting.
  • Report any suspected abuse of participants/members to the immediate supervisor immediately after receiving information.
  • Attend meetings, trainings, and workshops as required or necessary. Make a positive contribution to team meetings.
  • Adheres to all policies and procedures.
  • Assume other duties as assigned.

Please send your resume with a cover letter to Eric Mason: emason@ahint.com