NJAAP is seeking a Full-Time Senior Program Manager (40 hours/week) to support the Chapter’s Maternal Child Health and Adolescent Health/Suicide Prevention Initiatives. These programs are grant-funded through the New Jersey Department of Health.

Note: This is a hybrid work position, based in East Windsor, NJ.

NJAAP is seeking a Senior Program Manager who will work in tandem with the NJ Department of Health (DOH), all divisions working on maternal child health and adolescent health. The Senior Program Manager will serve as a liaison between NJAAP, funders and other healthcare leaders to develop and implement statewide initiatives for healthcare providers and other stakeholders to increase access to education and resources related to maternal child health and adolescent health and youth suicide prevention.

The Senior Program Manager is responsible for working with the NJAAP program team, consultants, external partners and funders to ensure deliverables are met in accordance with program requirements.

Requirements:

  • Actively participates in program planning, implementation and evaluation
  • Participates in the design/development of project promotional materials, resource toolkit, training materials, assessment tools and surveys
  • Identifies Subject Matter Experts to assist with program development and training
  • Manages program staff to ensure coordination of all deliverables, including meetings, training sessions and events
  • Prepares grant progress reports and works with program consultants to ensure quality and timeliness of deliverables
  • Prepares and monitors grant budgets
  • Oversees training for participating practices including site visits
  • Oversees and analyzes data collection
  • Coordinates and Facilitates Project ECHO training sessions
  • Provides community education programs for health providers, parents/family members and other community organizations
  • Assists with identifying community partners and recruiting primary care practices in target areas
    • Other duties as requested by the CEO

    Knowledge, Skills, & Abilities:

    The Senior Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adolescents and to providing results-driven programs that have measurable impact. The Senior Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.

    Other key requirements for the Senior Program Manager position are:

  • Supervisory experience, excellent writing and interpersonal skills, public speaking and facilitation skills
  • Experience in grant writing, administration and working as part of an interdisciplinary team.
  • Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
  • Excellent oral and written communications skills
  • Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations
  • Ability to plan and coordinate programs and implement them on time
  • Excellent computer skills, especially MS Office and database management
  • Ability to establish priorities, work independently, and complete objectives with minimal supervision
  • Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities
  • Bachelor’s degree required, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred
  • Ability to drive to locations statewide for meetings and/or events with own transportation
  • Ability to lift approximately 20 lbs
  • Bilingual in English/Spanish is a plus

This position reports to the Chief Operating Officer.

NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.

NJAAP offers a competitive salary benefits for this position.

For additional information, or to express interest, please send a cover letter, resume or CV to emason@ahint.com with the subject line “Senior Program Manager, Maternal Child Health, Adolescent Health”, Attn: Eric Mason, Senior Program Manager of HR.

The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full-time Program Coordinator to support the Mental Health Collaborative program, a pediatric physician outreach and education program conducted in partnership with the statewide NJ Pediatric Psychiatry Collaborative (NJPPC). The NJPPC is a partnership among leading pediatric and behavioral health systems of care, to develop and execute an integrated child mental health delivery system. The program aims to improve the comfort and competence of primary care clinicians to screen, identify and care manage children with mental health concerns.

The mission of the NJAAP is the attainment of optimal health, safety, and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse, and neglect, and promote wellness and care management for children.

Note: This is a hybrid work position, based in East Windsor, NJ.

GENERAL:  The Program Coordinator is a member of the NJAAP interdisciplinary team, is assigned to a program or programs and reports to the respective Program Director(s).

Responsibilities include:

  • Attend NJAAP team meetings and agency functions
  • Maintain relevant agency and thorough program documentation (e.g. meeting correspondence and minutes, activity tracking, evaluations, etc.)
  • Collect, record and track data for program documentation, record keeping and grant reporting.
  • Generate necessary documents/templates as needed
  • Assist in recruiting pediatric practices to participate in the program.
  • Schedule and assist with coordinating program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants and staff.
  • Prepare and track applications for CME (Continuing Medical Education) credits
  • Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
  • Research and compile program related resources
  • Assist with facilitation of on-site and virtual educational sessions
  • Develop and maintain a program database
  • Create flyers, newsletters, social media posts and other program marketing materials.
  • Complete purchase requisitions, order supplies, process consultant invoices and complete and submit financial paperwork to the appropriate team members.
  • Assist Program Managers and Program Director to track deliverables and ensure program deadlines are met
  • Other duties as requested to support the program and the mission of the organization

Experience: A Bachelors’s degree is required. Experience working with non-profit and healthcare organizations is desired. Strong attention to detail, organizational skills, and time management is required. Comfort with technology is critical.

Knowledge, Skills, & Abilities:

  • Demonstration of professional interpersonal and communication skills (in person, on phone, and via written communications).
  • Knowledge of current professional business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
  • Ability to effectively communicate (in writing and verbally) as needed with all levels of staff and pediatric professionals.
  • Ability to relate the program scope and relevance to the organizational mission.
  • Must have knowledge and skills related to coordinating meeting and event logistics.
  • Knowledge of database maintenance.
  • Ability to represent NJAAP effectively in marketing and communications.
  • Ability to manage and track assigned work and complete tasks in a timely manner.
  • Ability to work as a contributing member of the program and organizational teams.
  • Ability to establish priorities, anticipate program needs, work independently, meet deadlines and proceed with objectives autonomously.
  • Ability to coordinate schedules and set up meetings as requested using various platforms (ie, Microsoft Outlook, Microsoft Teams, Zoom, Doodle).
  • Willing to work flexible hours on occasion based on agency or program priorities.
  • Willing to learn new skills as needed to meet program needs.
  • Ability to lift approximately 20 lbs.
  • Ability to drive to venue locations statewide for meetings and/or events with own transportation.

Computer Competency:

  • Microsoft Office (Word, Excel, PowerPoint)
  • Zoom technology for external meetings and webinars
  • Email applications (i.e., Microsoft Outlook, Constant Contact)
  • Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)

Please send your resume with a cover letter to Eric Mason: emason@ahint.com

The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full time Administrative Assistant to support two childhood educational programs. Our mission is the attainment of optimal health, safety and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse and neglect, and promote wellness and care management for children in New Jersey.

Note: This is a hybrid work position, based in East Windsor, NJ.

Job Responsibilities:

  • Schedule and organize program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants and staff.
  • Schedule, prepare, attend and maintain records and written electronic minutes for program related meetings and conference calls.
  • Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
  • Assist in recruiting practices to participate in the program.
  • Create flyers, newsletters, social media posts and other program marketing materials.
  • Collect, record and track data for program documentation, record keeping and grant reporting.
  • Prepare records and assist with development of reports to meet grant requirements.
  • Work with Program Director to track deliverables and ensure program deadlines are met.
  • Obtain, update and maintain all program related files in various formats (hard and electronic files).
  • Complete purchase requisitions, order supplies, process consultant invoices and complete and submit financial paperwork to the appropriate team members.
  • Answer phone calls, deliver messages and communicate information to appropriate team members.
  • Other activities as requested to support the mission of the organization.

Experience: Experience working with non-profit and healthcare organizations is desired. Strong attention to detail, organizational skills, and time-management is required. Comfort with technology is critical.

Knowledge, Skills and Abilities:

  • Knowledge of appropriate office procedures and etiquette including telephone communications, office systems and record keeping.
  • Knowledge of current professional business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
  • Ability to effectively communicate (in writing and verbally) as needed with all levels of staff and pediatric professionals.
  • Ability to relate the program scope and relevance to the organizational mission.
  • Demonstration of professional interpersonal and communication skills.
    • Ability to establish priorities, anticipate program needs, and work independently to complete tasks.
    • Ability to work as a contributing member of the program and organizational teams.
    • Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.
    • Ability to drive to venue locations for meetings and/or events with own transportation.
    • Ability to manage and track assigned work and complete tasks in a timely manner.
    • Ability to coordinate schedules and set up meetings as requested using various platforms (ie, Microsoft Outlook, Microsoft Teams, Zoom, Doodle).
    • Willing to learn new skills as needed to meet program and Chapter requirements including invoice processing and Continuing Medical Education administration.
  • Computer Competency:
    • Basic use of a computer (mouse, keyboard, printer, USB ports)
    • Microsoft Office (Word, Excel, PowerPoint)
    • Zoom technology for external meetings and webinars
    • Email applications (ie, Microsoft Outlook, Constant Contact)
    • Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)

    Qualifications:

    • Associate’s degree required
    • 5 or more years of clerical, administrative or office experience

    Please send your resume with a cover letter to Eric Mason: emason@ahint.com