The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full-time Program Coordinator to support the Mental Health Collaborative program, a pediatric physician outreach and education program conducted in partnership with the statewide NJ Pediatric Psychiatry Collaborative (NJPPC). The NJPPC is a partnership among leading pediatric and behavioral health systems of care, to develop and execute an integrated child mental health delivery system. The program aims to improve the comfort and competence of primary care clinicians to screen, identify and care manage children with mental health concerns.
The mission of the NJAAP is the attainment of optimal health, safety, and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse, and neglect, and promote wellness and care management for children.
Note: This is a hybrid work position, based in East Windsor, NJ.
GENERAL: The Program Coordinator is a member of the NJAAP interdisciplinary team, is assigned to a program or programs and reports to the respective Program Director(s).
- Attend NJAAP team meetings and agency functions
- Maintain relevant agency and thorough program documentation (e.g. meeting correspondence and minutes, activity tracking, evaluations, etc.)
- Collect, record and track data for program documentation, record keeping and grant reporting.
- Generate necessary documents/templates as needed
- Assist in recruiting pediatric practices to participate in the program.
- Schedule and assist with coordinating program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants and staff.
- Prepare and track applications for CME (Continuing Medical Education) credits
- Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
- Research and compile program related resources
- Assist with facilitation of on-site and virtual educational sessions
- Develop and maintain a program database
- Create flyers, newsletters, social media posts and other program marketing materials.
- Complete purchase requisitions, order supplies, process consultant invoices and complete and submit financial paperwork to the appropriate team members.
- Assist Program Managers and Program Director to track deliverables and ensure program deadlines are met
- Other duties as requested to support the program and the mission of the organization
Experience: A Bachelors’s degree is required. Experience working with non-profit and healthcare organizations is desired. Strong attention to detail, organizational skills, and time management is required. Comfort with technology is critical.
Knowledge, Skills, & Abilities:
- Demonstration of professional interpersonal and communication skills (in person, on phone, and via written communications).
- Knowledge of current professional business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
- Ability to effectively communicate (in writing and verbally) as needed with all levels of staff and pediatric professionals.
- Ability to relate the program scope and relevance to the organizational mission.
- Must have knowledge and skills related to coordinating meeting and event logistics.
- Knowledge of database maintenance.
- Ability to represent NJAAP effectively in marketing and communications.
- Ability to manage and track assigned work and complete tasks in a timely manner.
- Ability to work as a contributing member of the program and organizational teams.
- Ability to establish priorities, anticipate program needs, work independently, meet deadlines and proceed with objectives autonomously.
- Ability to coordinate schedules and set up meetings as requested using various platforms (ie, Microsoft Outlook, Microsoft Teams, Zoom, Doodle).
- Willing to work flexible hours on occasion based on agency or program priorities.
- Willing to learn new skills as needed to meet program needs.
- Ability to lift approximately 20 lbs.
- Ability to drive to venue locations statewide for meetings and/or events with own transportation.
- Microsoft Office (Word, Excel, PowerPoint)
- Zoom technology for external meetings and webinars
- Email applications (i.e., Microsoft Outlook, Constant Contact)
- Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)
Please send your resume with a cover letter to Eric Mason: email@example.com