Youth Suicide Prevention Associate (Part-time, consultant)

Note: This position is based in East Windsor, NJ.

Position Overview: This consultant position will function under the direction of the New Jersey Chapter, American Academy of Pediatrics (NJAAP) Program Manager or Program Director and in partnership with the New Jersey Department of Health (NJDOH) Coordinator Health Projects 3. The Youth Suicide Prevention Associate (YSPA) is responsible to support all youth engagement programs and activities in accordance with the goals and objectives of the NJDOH, Child and Adolescent Health Program, Garrett Lee Smith State/Tribal Youth Suicide Prevention Grant (GLS): Ready Stand United Against Youth Suicide Challenge (R2S Challenge). The YSPA will work in partnership with NJAAP and NJDOH in forming a comprehensive plan to recruit, organize and form a planning committee for youth and young adults (13-24 years) with the goal of creating a youth driven awareness campaign for the R2S Challenge. Once formed, the YSPA will engage and nurture the potential of all members of the NJ R2S Youth Suicide Prevention Planning Committee and work in collaboration to create awareness of youth suicide prevention statewide. The YSPA will role model core values of honesty, respect and responsibility and work consistently to develop meaningful relationships with program members, community partners, program staff and others.

Position Requirements:

  • Prior experience implementing programs that nurture the potential of youth.
  • Must be fingerprinted and able to pass a background check.
  • Must provide a valid driver’s license and employment eligibility verification information in accordance with the I-9 form such as Social Security Card.
  • Must be flexible and able to adapt to change in the workplace.
  • Reliable transportation to and from program locations, and for activities such as meetings, classes, and workshops.
  • An understanding of the NJAAP, NJDOH, and GLS mission and values.
  • Ability to critically assess situations, solve problems and follow protocols.
  • Ability to understand and carry out instruction and procedures with minimal supervision.
  • Ability to communicate effectively and exhibit excellent relationship building skills both verbally and in writing.

Desirable computer skills include:

  • Microsoft Office (Word, Excel, PowerPoint)
  • Zoom technology for external meetings and webinars
  • Email applications (ie, Microsoft Outlook, Constant Contact)
  • Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)

Essential Job Responsibilities: The essential function or duties are provided for illustration only and may include other reasonable tasks as assigned for the good of the program.

  • As a consultant, the YSPPA will work remotely with ongoing communication with NJAAP and NJDOH program teams to address deliverable status, project planning and progress.
  • Ready to stand in partnership with youth and adults in New Jersey to raise awareness of and help prevent youth suicide.
  • Enable all young people, especially those who have been traditionally marginalized, to reach their full potential as productive, caring, responsible citizens.
  • Ensure that all administrative responsibilities and required documentation are complete.
  • Maintain professionalism at all sponsored events and activities including when representing NJAAP, NJDOH or the R2S Challenge.
  • Work effectively in partnership with others to ensure successful program outcomes.
  • Contribute to the implementation of programs and activities that enhance the potential of youth in developing a sense of competence, belonging, usefulness and influence.
  • Contribute to creating a positive environment that facilitates the achievement of youth development outcomes including social and emotional learning, good character & citizenship, healthy lifestyles, and a sense of purpose.
  • Provide guidance and mentoring through active participation with youth to help them fulfill and make appropriate choices about their educational, personal, physical, social, emotional, vocational, and spiritual needs.
  • Contribute to ensuring a healthy and safe environment for youth.
  • Direct youth volunteers within assigned activities.
  • Maintain confidentiality of participants, members, employees, donors/supporters, and agency information.
  • Oversee proper record keeping and reporting.
  • Report any suspected abuse of participants/members to the immediate supervisor immediately after receiving information.
  • Attend meetings, trainings, and workshops as required or necessary. Make a positive contribution to team meetings.
  • Adheres to all policies and procedures.
  • Assume other duties as assigned.

Please send your resume with a cover letter to Eric Mason: emason@ahint.com

Full-Time Administrative Assistant

The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full time Administrative Assistant to support two early childhood educational programs. Our mission is the attainment of optimal health, safety and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse and neglect, and promote wellness and care management for children in New Jersey.

Note: This position is based in East Windsor, NJ.

Job Responsibilities:

  • Schedule and organize program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants and staff.
  • Schedule, prepare, attend and maintain records and written electronic minutes for program related meetings and conference calls.
  • Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
  • Assist in recruiting practices to participate in the program.
  • Create flyers, newsletters, social media posts and other program marketing materials.
  • Collect, record and track data for program documentation, record keeping and grant reporting.
  • Prepare records and assist with development of reports to meet grant requirements.
  • Work with Program Director to track deliverables and ensure program deadlines are met.
  • Obtain, update and maintain all program related files in various formats (hard and electronic files).
  • Complete purchase requisitions, order supplies, process consultant invoices and complete and submit financial paperwork to the appropriate team members.
  • Answer phone calls, deliver messages and communicate information to appropriate team members.
  • Other activities as requested to support the mission of the organization.

Experience: Experience working with non-profit and healthcare organizations is desired. Strong attention to detail, organizational skills, and time-management is required. Comfort with technology is critical.

Knowledge, Skills and Abilities:

  • Knowledge of appropriate office procedures and etiquette including telephone communications, office systems and record keeping.
  • Knowledge of current professional business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
  • Ability to effectively communicate (in writing and verbally) as needed with all levels of staff and pediatric professionals.
  • Ability to relate the program scope and relevance to the organizational mission.
  • Demonstration of professional interpersonal and communication skills.
    • Ability to establish priorities, anticipate program needs, and work independently to complete tasks.
    • Ability to work as a contributing member of the program and organizational teams.
    • Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.
    • Ability to drive to venue locations for meetings and/or events with own transportation.
    • Ability to manage and track assigned work and complete tasks in a timely manner.
    • Ability to coordinate schedules and set up meetings as requested using various platforms (ie, Microsoft Outlook, Microsoft Teams, Zoom, Doodle).
    • Willing to learn new skills as needed to meet program and Chapter requirements including invoice processing and Continuing Medical Education administration.Computer Competency:
      • Basic use of a computer (mouse, keyboard, printer, USB ports)
      • Microsoft Office (Word, Excel, PowerPoint)
      • Zoom technology for external meetings and webinars
      • Email applications (ie, Microsoft Outlook, Constant Contact)
      • Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)

      Qualifications:

      • Associate’s degree required
      • 5 or more years of clerical, administrative or office experience

Please send your resume with a cover letter to Eric Mason: emason@ahint.com