The Program/Project Manager, Continuing Education is responsible for compliance oversight and support of the work of the Chapter’s planning and implementation of the educational portion of all conferences and continuing education events (CMEs, CEUs). This position is also responsible for the coordination, development and implementation of communications projects and initiatives to reflect and enhance the quality and integrity of the NJAAP and all of its programs, affiliates and partners.
Primary responsibilities:
- Facilitate planning meetings for events with physician and nurse planners
- Monitor all aspects of the planning and execution of accredited activities for compliance with ACCME and ANCC standards and requirements
- Provide information to committees to improve compliance with accreditation requirements
- Work collaboratively with Meeting Planners
- Complete applications for additional forms of continuing education credit including
- Maintenance of Certification (MOC)Part 2
- Facilitate CME-related peer review of content as necessary
- Review activity evaluations and subscriber comments monthly and utilize data to recommend improvements to the CME program
- Deploy post-activity surveys to follow up with learners on implemented practices
- Prepare and enter reaccreditation materials (PARS report)
- Provide overall coordination and execution for complex communication projects involving multiple markets and vehicles.
- Responsible for website updates, e-newsletter, social media initiatives, general member communications, media outreach and coordination, sponsorship support, and fundraising initiatives.
- Collaborate with management to plan and implement (research, write, edit) communication activities of a wide variety throughout appropriate communication avenues.
- Manage project schedules and timelines, as necessary.
Knowledge Skills and Abilities
Requirements:
- Bachelor’s degree in education, business, marketing, communications, or related field.
- More than 5 years’ proven experience performing duties and responsibilities as a CME Coordinator, Manager or similar position
- Experience with an accreditation or credentialing organization
- Working knowledge of ACCME and AMA accreditation requirements
- Ability to manage multiple projects and adhere to strict deadlines
- Skilled problem solver, with ability to quickly adapt to changing priorities and challenging duties
- Self-directed, self-motivated team player
- Excellent organizational and prioritization skills; rigorous attention to detail
- Excellent written and verbal communication, interpersonal and problem solving skills, as well as the ability to multitask
- Proficiency in Microsoft Office (Word, Excel, Power Point)
Other key requirements:
- Strong project management skills
- Ability to manage competing priorities, organize/orchestrate details of several ongoing events
- Ability to work independently as well as part of a collaborative team
- High level of professionalism a must
- Some evening meetings required
This position reports to the Chief Marketing Officer.
NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.
NJAAP offers a competitive salary benefits for this position.
For additional information, or to express interest, please send a cover letter and resume or CV to ftaylor@njaap.org with the subject line “Program/Project Manager, Continuing Education.”
NJAAP is seeking a Full Time Senior Program Manager (40 hours/week) to support the Mental Health Collaborative Program.
The NJAAP Senior Program Manager is assigned to a program or programs. In this role, the responsibilities include planning and conducting training sessions for healthcare providers; planning and conducting meetings and events; data collection and data tracking; developing communication materials, and website content; and other duties as needed to fulfill NJAAP’s program goals and objectives. The Senior Program Manager is a full member of the NJAAP team and over time may be assigned to other NJAAP programs depending on funding and organizational needs.
As a key member of the Mental Health Collaborative (MHC) program, the Senior Program Manager will play a lead role in devising strategic outreach and recruitment plans, actively working with staff and leadership from partner organizations, and other national and state healthcare leaders to improve access to mental/behavioral health care among children and adolescents in New Jersey.
The Senior Program Manager is responsible for working with the NJAAP program team, consultants, external partners and funders to ensure deliverables are met in accordance with program requirements.
Duties & Responsibilities
- Active participation in the planning and execution of MHC initiatives, including establishing linkages and maintaining partnerships with key stakeholders.
- Develop and implement strategic plans for outreach and recruitment to improve pediatrician participation in the New Jersey Pediatric Psychiatry Collaborative
- Assist with budget development and expenditure tracking in consultation with the Program Director
- Manage program staff to ensure coordination of all deliverables, including meetings, training sessions and events
- Coordinate and facilitate NJPPC recruitment and information sessions, as well as regional education events to promote the NJPPC
- Schedule, coordinate, and/or lead meetings and training events; report on meetings and events as needed (written and oral)
- Work with the MHC Program Director to develop, write and edit communication materials for the program, including educational campaigns, website content, newsletters, and social media
- Assist with preparation of grant progress reports and related publications and work with other program team members on the development and dissemination of marketing and other communication materials
- Synthesize scientific evidence from a variety of text and electronic sources and integrate results into program design and implementation
- Supervise the development and maintenance of program databases and trackers to ensure completeness and accuracy
- Supervise the submission of CME (Continuing Medical Education), CNE (Continuing Nursing Education), and MOC (Maintenance of Certification) applications and issuance of credits to participants
- Other duties as requested by the Program Director, COO or CEO
Knowledge, Skills, & Abilities:
The Senior Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he/they must be deeply committed to improving health for children and adolescents in New Jersey and to providing results-driven programs that have measurable impact. The Senior Program Manager must be prepared to represent the NJAAP in an exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.
Other key requirements for the Senior Progam Manager position are:
- Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
- Excellent oral and written communications skills
- Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations.
- Ability and desire to work as part of an interdisciplinary team
- Ability to plan and coordinate programs and implement them on time
- Excellent computer skills, especially MS Office and database management
- Ability to establish priorities, work independently, and complete objectives with minimal supervision
- Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities
- Ability to lift approximately 20 lbs
- Ability to drive to locations statewide for meetings and/or events with own transportation
- Bilingual in English/Spanish is a plus
- Bachelor’s degree, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred
NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.
NJAAP offers a competitive salary benefits for this position.
For additional information, or to express interest, please send a cover letter and resume or CV to ftaylor@njaap.org with the subject line “Senior Program Manager, MHC”.
NJAAP is seeking a Full Time Program Manager (40 hours/week) to support the Mental Health Collaborative Program.
The NJAAP Program Manager is assigned to a program or programs. In this role, the responsibilities include program coordination (e.g. trainings; meetings/ events; data collection & other duties as needed to fulfill program goals and objectives). The Program Manager will report to the Senior Program Manager.
As a key member of the Mental Health Collaborative (MHC) program, the Program Manager will actively work with staff, leadership from partner organizations, and other national and state healthcare leaders to improve access to mental/behavioral health care among children and adolescents in New Jersey. The Program Manager will play a lead role in implementation of highly effective public health programs that are conducted in accordance with the highest ethical standards of practice and adhere to budget and schedule requirements.
The Program Manager’s role includes assisting in planning and conducting training sessions for healthcare providers; planning and conducting meetings and events; data collection and data tracking; development of communication materials, website content; and other duties as needed to fulfill NJAAP’s program goals and objectives. The MHC Program Manager is a full member of the NJAAP team and over time may be assigned to other NJAAP programs depending on funding and organizational needs.
Duties & Responsibilities
- Actively participate in planning and executing MHC initiatives, including establishing linkages and maintaining partnerships with key stakeholders.
- Develop and implement strategies for outreach and recruitment of NJPPC members to improve mental health integration in pediatric primary care, at the practice level.
- Conduct outreach to recruit pediatric clinicians for participation in educational initiatives.
- Schedule, coordinate, and/or moderate webinars and other educational events.
- Schedule, coordinate, and/or lead meetings and training events; report on meetings and events as needed.
- Work with the Senior Program Manager and the Program Director of the MHC program to develop, write and edit communication materials for MHC programs, educational campaigns, website, newsletters, and social media.
- Maintain relevant program documentation including evaluations, outcomes measures, and reports required for grants; analyze program results and outcomes and disseminate results.
- Synthesize scientific evidence from a variety of text and electronic sources and integrate results into program design and implementation.
- Generate proposals, agendas, and reports for grant funded programs as assigned.
- Research, compile, and disseminate resources to expand MHC’s technical assistance efforts.
- Track and submit required applications and documentation related to the issuance of CME (Continuing Medical Education), CEU (Continuing Education Units), and MOC (Maintenance of Certification) credits.
- Supervise the development and maintainance of program databases to ensure completeness and accuracy.
- Other duties as requested.
Knowledge, Skills, & Abilities:
The Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adolescents in New Jersey and to providing results-driven programs that have measurable impact. The Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.
Other key requirements for the Program Manager position are:
- Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
- Excellent oral and written communications skills. Ability to use social media to effectively communicate with various audiences.
- Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations.
- Ability and desire to work as part of an interdisciplinary team.
- Ability to plan and coordinate programs and implement them on time.
- Excellent computer skills, especially MS Office and database management.
- Ability to establish priorities, work independently, and complete objectives with minimal supervision.
- Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities.
- Bachelor’s degree, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred.
- Ability to lift approximately 20 lbs.
- Ability to drive to locations statewide for meetings and/or events with own transportation.
- Bilingual in English/Spanish is a plus.
NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.
NJAAP offers a competitive salary benefits for this position.
For additional information, or to express interest, please send a cover letter and resume or CV to ftaylor@njaap.org with the subject line “Program Manager, MHC”.
NJAAP is seeking a Full-Time Senior Program Manager (40 hours/week) to support the Chapter’s Maternal Child Health and Adolescent Health/Suicide Prevention Initiatives. These programs are grant-funded through the New Jersey Department of Health.
Note: This is a hybrid work position, based in East Windsor, NJ.
NJAAP is seeking a Senior Program Manager who will work in tandem with the NJ Department of Health (DOH), all divisions working on maternal child health and adolescent health. The Senior Program Manager will serve as a liaison between NJAAP, funders and other healthcare leaders to develop and implement statewide initiatives for healthcare providers and other stakeholders to increase access to education and resources related to maternal child health and adolescent health and youth suicide prevention.
The Senior Program Manager is responsible for working with the NJAAP program team, consultants, external partners and funders to ensure deliverables are met in accordance with program requirements.
Requirements:
- Actively participates in program planning, implementation and evaluation
- Participates in the design/development of project promotional materials, resource toolkit, training materials, assessment tools and surveys
- Identifies Subject Matter Experts to assist with program development and training
- Manages program staff to ensure coordination of all deliverables, including meetings, training sessions and events
- Prepares grant progress reports and works with program consultants to ensure quality and timeliness of deliverables
- Prepares and monitors grant budgets
- Oversees training for participating practices including site visits
- Oversees and analyzes data collection
- Coordinates and Facilitates Project ECHO training sessions
- Provides community education programs for health providers, parents/family members and other community organizations
- Assists with identifying community partners and recruiting primary care practices in target areas
- Other duties as requested by the CEO
Knowledge, Skills, & Abilities:
The Senior Program Manager must have highly developed interpersonal skills and the professional demeanor necessary to deal effectively with constituents with a wide range of backgrounds and professions. She/he must be deeply committed to improving health for children and adolescents and to providing results-driven programs that have measurable impact. The Senior Program Manager must be prepared to represent the NJAAP in exemplary fashion in professional and public settings and must possess a deep familiarity with best practices and quantitative methods in public health.
Other key requirements for the Senior Program Manager position are:
- Supervisory experience, excellent writing and interpersonal skills, public speaking and facilitation skills
- Experience in grant writing, administration and working as part of an interdisciplinary team.
- Active participation in NJAAP team meetings and agency functions as a member of the NJAAP team
- Excellent oral and written communications skills
- Analytical skills sufficient to interpret scientific research and program outcomes data. Ability to integrate the findings from quantitative and qualitative data into organizational operations
- Ability to plan and coordinate programs and implement them on time
- Excellent computer skills, especially MS Office and database management
- Ability to establish priorities, work independently, and complete objectives with minimal supervision
- Willing to work early mornings, evenings, and weekends on occasion to meet NJAAP or program needs and priorities
- Bachelor’s degree required, plus 3-5 years of experience managing health-related programs; Master’s degree in public health, health communications, public administration or other related field preferred
- Ability to drive to locations statewide for meetings and/or events with own transportation
- Ability to lift approximately 20 lbs
- Bilingual in English/Spanish is a plus
This position reports to the Chief Operating Officer.
NJAAP is an equal opportunity employer and is committed to the principles of diversity, equity and inclusion.
NJAAP offers a competitive salary benefits for this position.
For additional information, or to express interest, please send a cover letter, resume or CV to ftaylor@njaap.org with the subject line “Senior Program Manager, Maternal Child Health, Adolescent Health”.
The NJ Chapter, American Academy of Pediatrics (NJAAP) is seeking a full time Administrative Assistant to support two childhood educational programs. Our mission is the attainment of optimal health, safety and well-being of New Jersey’s children (infants, children, adolescents, young adults). Our educational and quality improvement programs for pediatric providers aim to prevent illness, abuse and neglect, and promote wellness and care management for children in New Jersey.
Note: This is a hybrid work position, based in East Windsor, NJ.
Job Responsibilities:
- Schedule and organize program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants and staff.
- Schedule, prepare, attend and maintain records and written electronic minutes for program related meetings and conference calls.
- Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
- Assist in recruiting practices to participate in the program.
- Create flyers, newsletters, social media posts and other program marketing materials.
- Collect, record and track data for program documentation, record keeping and grant reporting.
- Prepare records and assist with development of reports to meet grant requirements.
- Work with Program Director to track deliverables and ensure program deadlines are met.
- Obtain, update and maintain all program related files in various formats (hard and electronic files).
- Complete purchase requisitions, order supplies, process consultant invoices and complete and submit financial paperwork to the appropriate team members.
- Answer phone calls, deliver messages and communicate information to appropriate team members.
- Other activities as requested to support the mission of the organization.
Experience: Experience working with non-profit and healthcare organizations is desired. Strong attention to detail, organizational skills, and time-management is required. Comfort with technology is critical.
Knowledge, Skills and Abilities:
- Knowledge of appropriate office procedures and etiquette including telephone communications, office systems and record keeping.
- Knowledge of current professional business communication, including style and format of letters, memoranda, meeting minute preparation, meeting software and report writing.
- Ability to effectively communicate (in writing and verbally) as needed with all levels of staff and pediatric professionals.
- Ability to relate the program scope and relevance to the organizational mission.
- Demonstration of professional interpersonal and communication skills.
- Ability to establish priorities, anticipate program needs, and work independently to complete tasks.
- Ability to work as a contributing member of the program and organizational teams.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.
- Ability to drive to venue locations for meetings and/or events with own transportation.
- Ability to manage and track assigned work and complete tasks in a timely manner.
- Ability to coordinate schedules and set up meetings as requested using various platforms (ie, Microsoft Outlook, Microsoft Teams, Zoom, Doodle).
- Willing to learn new skills as needed to meet program and Chapter requirements including invoice processing and Continuing Medical Education administration.
- Computer Competency:
- Basic use of a computer (mouse, keyboard, printer, USB ports)
- Microsoft Office (Word, Excel, PowerPoint)
- Zoom technology for external meetings and webinars
- Email applications (ie, Microsoft Outlook, Constant Contact)
- Microsoft 365 (i.e., Teams, Outlook Calendar, SharePoint, Forms)
Qualifications:
- Associate’s degree required
- 5 or more years of clerical, administrative or office experience
Please send your resume with a cover letter to Felicia Taylor: ftaylor@njaap.org